F&B Controller
- Reference:
- 4581
- Recruiter:
- Viking
- Category:
- Galley Jobs
- Position:
- Hotel Controller
- Published:
- March 22, 2019
PURPOSE OF THE POSITION
The F&B Controller is accountable for overseeing shipping and handling of ordered goods by our major F&B vendors, to include ensuring completeness and quality of the products being shipped, reporting deviations from placed orders and creating and processing of accounting records. This includes inventory management of a sub-set of articles.
The F&B Controller will implement and manage a set of controls designed to mitigate risk of sub-par quality products and inaccurate reporting to enhance the accuracy of the company's reported financial results, and ensure that major vendors are compensated timely and accurately. For the Purchasing team, the tasks will mainly resolve around spend and savings analytics, identifying new opportunities, process optimization and design as well as ad-hoc analytics related to Purchasing.
The F&B Controller actively communicates and reports directly to the Senior Manager Logistics and F&B Controlling based in our Operational Head Office in Basel, Switzerland. The position is based primarily in a warehouse environment in Nuremberg in Germany and involves up to 20% travel. The onboarding will take place in Hofkirchen (Bavaria), Germany.
RESPONSIBILITIES
- Define Delivery Schedules and coordinate deliveries with vendors
- Generate Purchase Orders based on ship requisition requests and manage adjustments (quantities and quality) in adherence to budget guidelines and Inventory in liaison with onboard Management
- Ensure all deliveries are cross-checked before shipping against Purchase orders and Purchase Requisitions
- Check quality of products before shipped from vendor’s warehouse
- Oversee the transport/logistics operation, and identify potential risks. Help mitigate adjustments in case of deviations to ship sailing schedules.
- Monitor that ship ordering volumes and warehouse stock levels are in-line with forecasts and budgets, and report significant issues to management.
- Manage warehouse inventory and place orders for a sub-set of articles, including quality and quantity control upon delivery
- Ensure all proper documentation is in place to support the company’s financial accounting process
- Evaluate ships feedback in Liaison with Purchasing & Culinary Department and implement new products and product improvements
- Work closely with the Senior Manager Logistics & F&B Controlling, as well as the vendors to implement initiatives, processes and procedures to improve day to day supply chain management operations
- Support the Senior Manager Logistics & F&B Controlling in maintaining a documented system of accounting policies and procedures
- Support the Senior Manager Logistics & F&B Controlling in maintaining a clear and documented system of defined product specification and Master Data
QUALIFICATION PROFILE
Skills/Personality
- Open minded and flexible with interpersonal skills
- “can-do” attitude with tenacity to find out information as well as tactful, diplomatic approach
- Proactive, self-starter willing to do what is needed to complete a task
- Able to work within an environment of rapid change (change management)
- Must have analytical skills to analyse data and produce meaningful reports
Experience/Education
- Graduate education within the F&B industry preferably bachelor's degree in hotel management, accounting or business administration or equivalent work experience
- Minimum 2-5 years of relevant job experience
- Excellent English and German skills (written & verbal)
- Advanced IT Skills (MS Office, strong Excel skills)
- Familiar with using purchase ordering or warehouse management systems
- Ability to effectively challenge and influence Operations to ensure adequate cost control and Purchasing practices
Other
- Must be willing to be available on-call during unusual business hours in unusual circumstances
- Will be expected to travel as needed
- Hold a valid driver’s license (category B)
- Periodic weekend or evening work is expected
Please note that this position is based at the warehouse of one of our main suppliers and would require the applicant to live in the nearby area.
Language Requirements
Good knowledge of the English language is required.
Viking
THE VIKING STORY
More than 20 years ago, Viking® set the standard for what river cruising should be, and today we are the leader that all others follow. In 2015, we took the same small ship, destination-focused experience to the seas and reinvented ocean cruising. Over the years Viking has won numerous ocean and river cruise line awards from Condé Nast Traveler, Cruise Critic, Travel + Leisure, Travel Weekly and more.
Viking is a strong and dynamic company—with a growing fleet of more than 80 river ships and seven ocean vessels cruising over 100 itineraries around the world.
JOIN THE VIKING FAMILY
If you have always dreamed of combining your love of travel with the ability to grow your career, consider a position at Viking. We are the world’s leading small ship cruise line, and there is tremendous potential to advance your career with us. As part of our crew, when your ship is docked at the many destinations we visit, you can explore ashore and refresh during your free time.
Additionally, with Viking’s award-winning service and thoughtfully curated onboard experiences, our guests are typically very satisfied. This, combined with Viking’s gratuity guidelines, means that you can expect to be well rewarded as an employee on board a Viking ship.
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