Development/Construction Project Administrator

Where passion meets opportunity

The best of your adventures is the one you have yet to sail!

Your Purpose

The Development/Construction Project Administrator will provide administrative and coordination support to the Owner’s project management and development teams across all phases of planning, design, construction, and close-out. This role serves as a critical point of communication between consultants, contractors, vendors, and internal stakeholders to ensure timely delivery, documentation accuracy, and successful execution of development projects.

Your Impact

• Assist in the preparation, review, and tracking of contracts, purchase orders, and change orders with contractors, consultants, and vendors.
• Maintain and update project documentation, including submittals, RFIs, meeting minutes, drawings, reports, and logs.
• Support scheduling and coordination of project meetings, site visits, inspections, and other key activities.
• Track project schedules, budgets, expenditures, and payments; support invoice review and processing in collaboration with accounting and project managers.
• Ensure all project files (digital and hard copies) are organized and compliant with internal standards.
• Liaise with contractors, consultants, and internal departments to facilitate communication and timely resolution of issues.
• Assist in preparing monthly reports, presentations, and status updates for internal and external stakeholders.
• Monitor permit and compliance tracking, including updates from regulatory agencies and authorities having jurisdiction.
• Support project close-out activities, including gathering as-builts, warranties, lien waivers, and final documentation.
• Provide administrative support to the development/construction team, including correspondence, scheduling, and document control.
• Provide any needed documentation to corporate departments, as procurement, HR, etc. to manage working permits and resolution of any administrative issue related to the construction team

Your Journey so far

• Bachelor’s degree in Construction Management, Architecture, Engineering, Real Estate Development, Business Administration, Accounting, or a related field preferred.
• Minimum 3–5 years of experience in construction administration, development coordination, or related field, preferably on the Owner’s side or with a real estate developer.
• Familiarity with construction processes, terminology, and documentation.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with project management software (e.g., Procore, Primavera, MS Project, or similar) is a plus.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Detail-oriented and proactive with a problem-solving mindset.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills:

• Experience working on large-scale commercial, mixed-use, infrastructure, or public-private development projects.
• Knowledge of permitting and construction regulatory processes.
• Familiarity with contract administration (AIA, FIDIC formats or equivalent).

Our commitment

We are committed to building a future that values diverse perspectives, embraces the world beyond borders, and fosters an inclusive environment where every individual feels valued, respected and empowered to be their authentic selves. Our commitment extends to taking meaningful, measurable actions that have a long-term positive impact on our guests, our employees and our planet.

Ready to turn your passion into something extraordinary? Join us at MSC Cruises, where new opportunities await. Apply today to be part of a global team that is pushing boundaries and achieving something remarkable. Your journey starts here!