Entertainment Administrator

1) Coordinates the administrative workflow, including checklists, reports, and logs, in close cooperation with the Entertainment Manager and the Entertainment Supervisor Team.
2) Professional subordination to the Sr. Travelling Entertainment Manager regarding all departmental documents, processes and standards.
3) Maintains administrative communication with other departments, regarding scheduling and Cruise Planner topics.
4) Prepares the Entertainment Plan Template for each cruise.
5) Assists with the updating of the Cruise Planner in consultation with the Cruise Director and relevant hotel departments.
6) Prepares, maintains, and distributes the Department’s Daily Plan.
7) Maintains the Department’s Crew on Board Contact List and ensures accuracy of data.
8) Attends regular manager/team meetings on board and creates the documentation of meeting minutes when required.
9) Prepares cleaning and sanitizing logs, and all weekly and monthly training verification logs and files them carefully in the designated files provided for this purpose. Von EPS
10) Prepares work schedules and timesheets for all department members in cooperation with the Entertainment Manager and Entertainment Supervisor Team.
11) Finalizes all electronic timesheets, collects signatures, and submits them to the Payroll Purser after approval by the Cruise Director and Entertainment Manager.
12) Prepares and distributes onboarding materials for new crew members, including briefing and training documents (Welcome packet, Crew Familiarization forms, Pre-Departure Safety Training, etc.).
13) Orders and manages office supplies for the Entertainment Department via Crunchtime.
14) Prepares the Theatereinlass plan.
15) Manages room bookings of entertainment and conference venues.
16) Supports the supervisor team during large events or high-attendance periods, including show entry and crowd control.