HR Administration Officer - Large Private Estate - Middle East (Ref:HRE-LR-437)

HR Administration Officer - LARGE PRIVATE ESTATE - MIDDLE EAST

Excellent career development opportunity with promotion opportunities!

POSITION : HR Administration Officer
START DATE: March 2022
LOCATION: Saudi Arabia
PACKAGE: Competitive salary and leave offered, housing, flight allowance and full medical insurance

12 MONTH RENEWABLE CONTRACT

BACKGROUND

• Qualification in Human Resources Management or relevant field would be preferred
• Min 2+ years’ and proven experience as a HR Officer in the hospitality industry.
• Hospitality operations experience is preferred but not essential
• Advanced level of technical proficiency and computer literacy (MS Office).
• Fully fluent (reading, speaking and writing) in English. Fluency in Arabic is preferred but not essential.
• Good command of Labor laws, regulations and government processes.
• International recruitment
• International mobility

SKILLS & ABILITIES

• Ability to take notes, administer reports and communicate with partners and high-level executives.
• Great organisation skills.
• Very sociable yet professional
• Ability to maintain a very positive and friendly attitude.
• Very high attention to detail at all time
• Ability to develop rapport within a short time frame
• Neat personal presentation
• Performing all duties with the sense of priority and dedication, serving in a calm, discrete and courteous manner whilst respecting timing standards
• Ability to work unsupervised, in a large team and take direction
• Absolute honesty, integrity, and reliability

ROLE & RESPONSIBILITIES

Operations

• Staff leave management, submission and verifying with payroll.
• Liaising with recruiters, updates on open roles and positions filled.
• Initial and ongoing contact with candidates prior to arrival.
• Scheduling interviews with candidates for the HOD’s.
• Processing of all documentation required for new hires.
• Guiding new hires through the onboarding process from hire date to final flight request and onboarding arrangements.
• Liaising with Corporate office regarding staff and related matters
• Processing, administration and filing of all staff documentation.
• Scheduling of medical check-ups and issuing medical insurance cards.
• Staff expense claims processing
• General administration functions and minute taking.
• Staff list management and updating of data/information.
• Management of visa extension requests, visa runs and visa renewals, logistics around these trips and procedures for staff, flight requests etc.
• Reporting: Weekly Management Report, other Daily Reports and the Daily Readiness Report.
• General reports or presentations for General Manager.
• Participation in meetings, Op’s meetings, Daily and Weekly HOD meetings, Staff meetings.
• Assistance with initial candidate interviews.
• Bamboo HR program implementation, input of initial data and ongoing management.
• Template creation and updating.
• Writing of SOP’s and KPI’s.
• Assistance with probation and performance appraisals.
• Liaising with HR representatives from different organisations.

People

• Communication with staff and HOD’s via various notice boards and email.
• Support of staff members in case of an injury or emergency.
• Aid in general staff issues, activities and requests.
• Follow all procedures implemented by HR
• Develop and maintain cohesive working relationships within immediate team, wider hotel team and build and maintain rapport with partnering in-house teams
• Effectively communicate within the department, Staff Management team and internal departments ensuring open communication with department heads
• Actively participate in continuous individual training and upskilling of team, provided by the company
• Assist the management and other personnel in such other matters as may be reasonably required.
• Attend and participate in daily briefings, meetings, and training sessions as scheduled.

Guest Experience

• Respect all cultural aspects of the client and estate
• Ensure you are flexible and can adapt to all situations
• Provide constant availing service
• Set an example by complying with regulations regarding dress code and expected modes of behaviour and use best endeavours to offer a personal and personable service, enhancing the reputation of the facility and leading by example

Responsible Business

• Maintains exemplary department standards of behaviour and appearance and attitude as expected
• Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly.
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers.
• Demonstrate a sound awareness Health and Safety Guidelines, policies and procedures and ensure procedures are upheld across the department.
• The HR/Admin Officer may be required from time to time to assist with other duties within their reasonable capabilities.
• As with all members of staff, the HR/Admin Officer is always on call in times of emergency or severe weather.

10/03/2021